Purchase Order (PO) Payment Process

Step 1: Overview

CleanBrowsing supports purchase order (PO) payments for organizations that require them for procurement or budgeting purposes. This is common for schools, libraries, government agencies, and enterprises with formal purchasing workflows.

PO-based billing follows a standard estimate → approval → PO → invoice workflow with Net-30 payment terms.

If your organization can pay by credit card, that remains the simplest option with no additional fees. See Card vs PO below for a comparison.

Step 2: Administration Fee

Purchase order payments include a $150 annual administration fee to cover the manual processing, invoicing, and payment tracking involved in PO-based billing.

This fee is added to your plan cost on the estimate. It applies per year, regardless of the plan tier.

Example: If your annual plan is $600/year, the PO total would be $750/year ($600 plan + $150 admin fee).

Step 3: How It Works

The PO process follows four steps:

1. We send you an estimate — detailing the plan cost, administration fee, and total amount for the billing period
2. You approve the estimate — review and confirm the amounts and terms
3. You issue a purchase order — cut a PO against the approved estimate and send it to us
4. We issue a formal invoice — referencing your PO number, with Net-30 payment terms from the invoice date

To get started, email support@cleanbrowsing.org with your organization name, current plan, and billing contact. We'll send the estimate within one business day.

Step 4: Card vs Purchase Order

Not sure which payment method is right for your organization? Here's a quick comparison:

	Credit Card	Purchase Order
Admin Fee	None	$150/year
Billing	Automatic renewal	Manual estimate → PO → invoice
Payment Terms	Charged immediately	Net-30 from invoice
Best For	Small teams, families, individuals	Schools, government, enterprises with procurement requirements

If you're currently paying by PO and would like to switch to card (or vice versa), contact support@cleanbrowsing.org and we'll update your billing method.